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EUHSD Purchasing Policies

Welcome EUHSD vendor information page. The Escondido Union High School District  has been serving the Escondido community since 1894, providing education and learning opportunities for 9th through 12th grade students and adult learners. The district consists of three (3) high schools, one (1) academy, one (1) continuation high school, and one (1) adult education site.

Purchasing Policy

The Escondido Union High School District operates its business based on a centralized purchasing program. A Purchase Order (P.O.) properly numbered, signed and authorized by the Purchasing Department is the only document by which the district obligates itself to a vendor. The Purchasing Department is the only department authorized to sign and issue purchase orders. In the event a contract is required for services, the Purchasing Department facilitates this process as well. This policy is supported by the California Education Code, which requires that public school purchases have district approval prior to the receipt of goods and services.

Vendors are strongly advised not to provide materials or services to the district without first obtaining an authorized purchase order from the Purchasing Department. Purchases made in the name of the district without an authorized P.O. may be considered a donation to the district or a personal obligation of the person making the purchase and not an obligation of the district.

Agreements/Contracts Policy

All service contracts and agreement regardless of the contract amount must be approved and signed by an authorized EUHSD District signer. This includes services for staff development, maintenance, photography, professional services (such as legal, architectural, occupational therapy etc.), food vending, construction, school performances, assemblies and workshops. Vendors are strongly advised against providing services to the district without first obtaining a signed copy of the agreement or contract and an authorized purchase order from the Purchasing Department.

Billing, Invoicing, and Payments

Invoices should be mailed promptly after delivery of products or services to:

Escondido Union High School District
Attn: Accounts Payable
302 North Midway Drive
Escondido, CA 92027

Invoices may also be emailed as follows:
A-H Vendors may email [email protected]                   
I-Z Vendors may email [email protected] 

Invoices should be submitted referencing the appropriate Purchase Order Number, otherwise, payment will be delayed. All school purchases are subject to state sales tax. Vendors can normally expect payment within 30 days of billing provided that proper purchasing procedures have been followed.

The District does not pay in advance for services or products. Vendors are hereby advised of this policy.

Vendor Contacts

The district urges vendors to deal directly with the Purchasing Department on all purchasing related matters including sales calls, sales presentations, promotions, catalog distribution, returns, exchanges and substitutions. Vendors are discouraged from making sales calls directly at school sites and with district personnel. The district maintains a competitive environment in its approach to purchasing and suggests that vendors first contact the Purchasing Department for direction and advice before making any sales presentations. This will save time and minimize confusion as to proper roles and authority in the district's procurement process.

Delivery Schedules

All material and supply orders shall be shipped to the location indicated on the purchase order. The P.O. number must appear on all packages and packing slips. Vendors should strive to meet all specified delivery schedules contained on purchase orders. If, for any reason, shipments cannot be accomplished as promised or as required, the Purchasing Department should be notified of the situation as soon as possible.

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